The administrative tasks of the staffing agency of the EU
institutions vary depending on the position. Usually, a secretary
autonomously supports one or more persons or units of an institution gathering,
transforming and disseminating information. The work may include:
·
preparing dossiers,
·
the organization and coordination of
activities of the departments (meetings, official travel)
·
document management (receiving, processing,
monitoring and archiving)
·
preparation, processing, completion and
verification of documents,
·
Search, collection and dissemination of
information.
In the translation departments, work can also include:
·
reception, management and processing of
translation requests, in particular by preparing, processing and finalizing
documents,
·
feeding and updating translation memories,
·
Tasks of word processing, page layout and
formatting.
Performing secretarial tasks can also be assigned to
contract staff.
Assistants working in the field of human resources
perform management related to personnel policy in areas such as recruitment
jobs, careers, training and equal opportunities.
The work may include:
·
management and monitoring of issues related
to management personnel policy, particularly in relation to recruitment,
careers, training, equal opportunities and individual and economic rights,
·
writing notes or correspondence and
administrative reports on the areas listed above,
·
preparation and follow-up meetings,
·
project management,
·
analysis and development of working methods,
·
collaboration in the implementation of
accounting, financial, statistical, computer, etc.,
·
managing a team.
Performing tasks in human resources can also be assigned
to contract staff.
